Below, you'll find a guide for how to host a meeting using GoToMeeting. Before you begin, a quick word of advice. Always, always do a trial run before hosting your first meeting. This means creating a test meeting on the computer you intend to use and to actually try doing everything that you intend to do during your real meeting, preferably with a colleague acting as an attendee. The more important your meeting, the more important that you do this at least several days in advance.

To Schedule Your Meeting:
  1. Navigate to gottomeeting.com in your web browser.
  2. Click on the 'sign in' button at the top-right corner of the screen. Contact IT for the username and password.
  3. Click on "Schedule a meeting" at the top of the screen.
  4. Give your meeting a name, a date, and a time. You'll be prompted with audio options as well; it's usually best to choose "Use built-in audio", assuming your computer has a microphone and speaker. You can also set a meeting password, but for most meetings, you can skip this option. 


  5. After clicking 'Save', you'll be given a short set of instructions that you should send to all meeting recipients. You can click the 'Copy' button, then paste the text into an email that you send to recipients. Members can either join the meeting using their computers or by calling into the number provided: 


To Schedule Your Meeting:

1. Before your meeting is scheduled to begin (maybe 15 minutes), go back to GoToMeeting.com and log in to the TSS account.2. Find your meeting from the list and click on 'start'.

2. If this is your first time using GoToMeeting, you'll be prompted to download and install the "GoToMeeting Launcher"; go ahead and do this.


3. After the GoToMeetingLauncher runs, you'll see a sidebar that allows you to customize what your meeting attendees see:



4.  The most important part of the sidebar is the top section with three large buttons. When you first open your meeting, the three buttons will be gray or orange:

  



5.  Click on each one in sequence to allow participants to hear you, see you screen, and view your webcam (respectively). Each of these services is active when it's button turns green. Keep in mind that your attendees will need to do the same if they want to be seen and heard.


GoToMeeting also has smartphone apps that can be used to attend meetings. If you have attendees who will be away from their computers, they can still call in using the GoToMeeting app and participate.


There are a lot of advanced features that go-to meeting offers. For instance, you can give members of the audience control of your mouse and keyboard, you can mute or dismiss attendees, and you can transfer control of the meeting to one of the attendees as well. You can also make video recordings of meetings. You can learn more about GoToMeeting's other features on their support page: 
http://help.citrix.com/meeting


-RBB